Privacy Statement
Introduction
This privacy statement (“Privacy Statement”) applies only to this Portal which is provided by Consilium (also referred to below as “we”, “us” or “our”).
The Portal may redirect you to various separate websites and applications. This Privacy Statement applies solely to the content on the Portal, and not to each individual website it redirects to.
By using this Portal and submitting any personal information to us, you agree to the use by us of your personal information in accordance with the terms of this Privacy Statement.
We collect personal information in order to manage, conduct and administer the Portal, in the ordinary course of business, to market Consilium and the Portal and to meet our legal obligations (the Purposes). We may collect, hold, use and disclose your personal information in connection to the Purposes.
In some cases, if personal information we request is not provided, it might adversely impact our ability to manage, conduct and administer the Portal or to perform our obligations.
Personal information means information about an identifiable individual.
Consent to processing
By providing any personal information to this Portal, you fully understand and unambiguously consent to the transfer of such personal information, and the collection and processing of such personal information provided.
Please note that any other specific websites contained within this Portal are provided by the applicable related entities managing them and are not the responsibility of Consilium. Such websites, as well as other websites that may be linked to this Portal, are not governed by this Privacy Statement. We encourage visitors to review each of these other websites' privacy statements before disclosing any personal information.
What personal information do you collect when I visit this Portal?
In order to register and gain access to this Portal, users may be asked to provide their full name, email address and location. This information is used to verify your identity each time you log in to this Portal. You may also have the option to submit additional information such as telephone number, the name of your company, your professional position and your picture. This information will be used to manage your account and customise and improve this Portal.
Please note that personal or other information that you upload or post via this Portal may also be read or used by other authorised users who have been granted access to this Portal’s collaboration spaces to which you have access.
Use of this application may be subject to review, monitoring and recording at any time to enable help us ensure compliance with the Terms of Use and that only authorised parties are accessing this Portal using your user login and password.
We do not collect sensitive personal information from you from this Portal. Sensitive information includes data relating to: race or ethnic origin; political opinions; religious or other similar beliefs; physical or mental health; sexual orientation or criminal record. Where you provide sensitive personal information to us voluntarily we will assume that we have your explicit consent to use that information in connection with the purpose for which it has been provided.
Technical information
Where we process personal data of European Union (EU) citizens in accordance with your instructions, you acknowledge and agree that you:
(a) will remain the sole data controller of such personal data;
(b) will be responsible for the legality of the data processing and observing the rights of the data subjects; and
(c) must comply with all applicable privacy and data protection laws (including the EU General Data Protection Regulation).
You warrant that you have provided the appropriate notifications and obtained the necessary consents to allow Consilium to process personal information in accordance with these Terms and you indemnify and hold Consilium harmless from and against any and all claims, loss, or liability suffered or incurred by us as a result of such processing.
When you visit this web site, we may collect technical information such as your IP (Internet Protocol) address, details of the pages you visit on this Portal, and which browser you used to view this Portal.
This Portal collects standard internet log and technical data to measure and improve its effectiveness, to help diagnose problems with our server, to administer this Portal, to see where website traffic is coming from and to identify our users. In connection with this, we may use "cookies" to collect this information. For more information about how we use cookies, see below.
When do you collect personal information through the Portal?
We collect personal information from you as reasonably required in connection to the Purposes, including in the following circumstances:
- When you register to Portal
- When you complete your user profile
- When you subscribe to any of our insights
- When you subscribe to any of our blogs
- When you register to attend an event
- When you enter a discussion forum
- When you contact us to request further information
We will indicate where the provision of information is voluntary or compulsory. We would normally only request additional information to enable us to provide the most appropriate response to your request.
How do you use my personal information?
We only use the personal information that you provide to deal with your request, in connection with the Purposes, and to manage this Portal and the services that we offer to you via this Portal as described in this Privacy Statement.
Your rights
Subject to the exceptions set out in the Privacy Act 1993 (the Privacy Act), you may seek access to the personal information which we hold about you by contacting us. We will require you to verify your identity and to specify what information you require. A fee may be charged for providing access. If a fee is to be charged, we will advise you of the likely cost in advance.
We will endeavour to ensure that the personal information we hold is accurate, complete and up to date. We encourage you to contact us in order to update any personal information we hold about you. You have the right to correct any personal information we hold about you in accordance with the Privacy Act.
If you have any query or concern about how we handle your personal information, then please get in contact with us. We will respond as soon as practicable.
Will you provide my information to a third party?
We may contract with other companies or individuals to operate this Portal or our business activities. We may give such companies access to your personal information in connection with the Purposes on our behalf, and these companies will process your personal data only on Consilium's instructions and solely for the Purposes. We may also share your personal information with other partner firms within the Consilium network provided that this is consistent with the basis on which we have collected your personal information.
From time to time, we may disclose personal information in response to a court order, subpoena, government investigation, or as otherwise required or permitted by law.
We do not provide information to third parties for their own marketing purposes and we do not undertake mailings for third parties.
We may, as a result of a sale, merger, consolidation, change in control, transfer of assets, reorganisation or liquidation of our company (a "Reorganisation Event"), transfer, sell or assign your personal information to third parties involved in the Reorganisation Event.
How long do you keep my information?
We will not hold your personal information for longer than is required for the purposes for which the information may lawfully be used. We will delete it in accordance with our data retention policies.
Is my information secure?
We will use reasonable endeavours to ensure that any personal information we hold about you is protected from misuse and loss and from unauthorised access, modification or disclosure by reasonable security safeguards.
International transfers
You acknowledge that in order to provide services to you via this Portal we may need to transfer your personal information to countries that may not provide a level of protection of personal information that may be regarded as equivalent to that afforded under the European data protection legislation. Whenever your personal information is transferred internationally, we will take appropriate steps to ensure its security and confidentiality in accordance with applicable data protection law.
Updating this Privacy Statement
We may modify or update this Privacy Statement from time to time. You will be able to see when we last updated the Privacy Statement because we will include a revision date. Changes and additions to this Privacy Statement are effective from the date on which they are posted. Please review this Privacy Statement from time to time to check whether we have made any changes to the way in which we use your personal information.
Contact
If you have any questions about this Privacy Statement you can contact us at via email at support@consilium.co.nz.
Cookies
We gather information from users of this Portal automatically and when you decide to provide us with information, for example, when you register to this Portal. This information is treated confidentially, and is only used by Consilium as per the terms of the Privacy Statement.
We may use "cookies" to keep, and sometimes track, information about you.
What are cookies?
Cookies are small text files which are downloaded to your computer or mobile device when you visit a website or application. Your web browser (such as Internet Explorer, Mozilla Firefox or Google Chrome) then sends these cookies back to the website or application on each subsequent visit so that they can recognise you and remember things like personalised details or user preferences. Cookies do not damage your system. You can reset your browser so as to refuse any cookie or to alert you to when a cookie is being sent.
To improve your experience and to make our service to you better we use cookies for the purposes of system administration and analytics of our website and this Portal. This gives us information about the number of visitors to different parts of our website.
Consilium does not share this data with third parties unless reasonably necessary in connection with the Purposes (outlined in our Privacy Statement). Our cookies do not store sensitive information such as your name or address, they simply just enable us to see behaviour on the website to help us improve your experience. However, if you’d prefer to restrict, block or delete cookies from this Portal, or any other web site, you can use your browser to do this. Each browser is different, so check the ‘Help’ menu of your particular browser (or your mobile phone’s handset manual) to learn how to change your cookie preferences.
How to control my cookies?
There are various ways that you can control and manage your cookies which are discussed in a bit more detail below. Please remember that any settings you change will not just affect this Portal’s cookies. These changes will apply to all websites that you visit (unless you choose to block cookies from particular websites).
Managing cookies in my browser
Most modern browsers will allow you to:
- See what cookies you’ve got and delete them on an individual basis
- Block third party cookies
- Block cookies from particular web sites
- Block all cookies from being set
- Delete all cookies when you close your browser
You should be aware that any preferences will be lost if you delete cookies. This includes where you have opted out from cookies, as this requires an opt-out cookie to be set. Also, if you block cookies completely many websites will not work properly and some functionality on these websites will not work at all.